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School Policies

 

Admissions Policy:

Hitch Elementary is proud to be a premiere neighborhood school within CPS.  Any family that lives within our attendance boundaries can be admitted to Hitch at any time throughout the year.

Kindergarten Enrollment Eligibility: All children residing in Hitch's attendance boundaries who are 5 years old on or before September 1 of the current school year, are eligible for enrollment into Hitch's CPS Kindergarten program. 

The parent, legal guardian, or temporary custodian of any elementary age child enrolling in a Chicago public school is required to submit proof of age and required medical records to the school.  Additionally when families register they must complete an enrollment packet (in the main office), bring original Proof of age documents and original Proof of Current Address documents.  Examples of each can be found below:

Proof of age Includes, but is not limited to, any ONE of the documents listed below:
  • Child's birth certificate
  • Child's baptismal record
  • Passport
  • Court documents
  • Medical records
 
A parent or guardian must provide TWO proofs of address. The first document must be a State ID or Drivers License with the parent guardian name and updated address. 
 
The second proof of address can be one of the documents listed below: 
  • Current utility bill
  • Deed
  • Employee identification number
  • MediPlan/Medicaid card
  • Court documents
  • Illinois Department of Public Aid card
  • Stamped United States Post Office change of address form
  • Illinois state aid check/social security check

In addition to these documents, families must submit the following medical records: proof of physical examination, proofs of immunization, and dental records according to the CPS enrollment procedures.
 

Attendance Policy: 
 
  • Reporting an Absence during E-Learning
    • If your student is going to be absent for any part of the day, please contact their homeroom teacher and both Mrs. Aviles at aaviles34@cps.edu and Ms. Aksdal at jaaksdal@cps.edu. Parents are no longer required to submit a note to excuse an absences. Parents or guardians are allowed to call or email stating their name, their relationship to the child, the reason for absences, and the date of their absences. Absences will only be excused if the parent or guardian is sending the email or calling.  
  • The following are considered excused absences: 
    • Student illness  
    • Doctor Appointment 
    • District Directed Self Quarantine
    • Observance of a religious holiday 
    • Death in the immediate family 
    • Family emergency 
    • Circumstances which cause reasonable concern for your child's safety or health 
    • Attending a military honors funeral held in this state for a deceased veteran 
    • A student's parent or legal guardian is an active duty member of the uniformed services and has been called to duty for, is on leave from, or has immediately returned from deployment to a combat zone or combat/support posting 
    • Other situations beyond the control of the student (per principal discretion)
 

Cell Phone & Device Policy:

Cell phones and electronic devices can be tools for education.  To teach students proper device usage, Hitch elementary is equipped with hundreds of laptops and electronic devices.  Students are welcome to use our devices for educational purposes. Students, however, are not permitted to use personal electronic devices at school (e.g. cell phones, music players, tablets, personal laptops, etc.).  This policy has been in place for several years to safeguard the privacy of students, families and staff.

Please read the Hitch Elementary Electronic Policy below:

ELECTRONICS POLICY
All personal electronic devices - including, but not limited to, cellular phones, tablets, smart watches, music players, digital cameras, and related electronic items - cannot be used on campus or on field trips.

Students are allowed to bring a cell phone or personal electronic device to school permitting:
  1. The device must be turned OFF at all times during the school day. No calling, texting, web surfing, e-mailing, photographing or any other use of the phone is allowed during any time a student is in school (including before and after school programs). 
  2. 6th-8th grade devices must be left in their cell phone slot in homeroom (lock box) or in the main office.  In K-5th grade, the device must be left in the locker or the main office. If parents are worried about the loss of a phone, please do not allow your children to carry it to school.  The school is not responsible for any stolen or lost items.

Consequences for misuse: 

1st Offense - Confiscate the device and the parent must retrieve it at the end of the school day.

2nd Offense - Confiscate the device and the parent must retrieve it, and will be asked to have a conference with administration.

Chronic Misuse - Will result in the loss of all privileges to carry the device, and doing so could result in additional consequences according to the CPS student code of conduct.

If you wish to have your child carry an electronic device or cell phone to school, please fill out the form on page 2 and submit it to the Principal for approval.  Please be reminded, Hitch is not responsible for these items.
 

Dress Code Policy:

English:
The Hitch Dress code is written in a manner that does not reinforce stereotypes.  We want to encourage individuality and self-expression. We are also in an educational setting with certain parameters that must be met so students can come to school and be ready to learn.

All Students and Staff should understand that they are responsible for managing their
own personal “distractions” without regulating individual students’ clothing/self-
expression

The following items are allowed:
  • All pants
  • Dresses, Shorts and Skirts (generally considered no shorter than 2” above knee)
    • Bare legs may be exposed between April 15 and October 31 (CPS Policy)
    • Dresses, Shorts and Skirts may be worn with leggings or tights all year
  • Any shirt as long as it has sleeves (long or short) and covers the torso
  • Sweatshirts or sweaters of any color that meets the standard below
  • Any accessory or clothing that is worn for religious beliefs
  • Hitch spirit wear is encouraged

The following will not be allowed:
  • Any clothing that has suggestive, abusive, inappropriate language or designs
  • Open toed shoes, slippers, or “flip flops”, as this is a safety concern when running on the school grounds or participating in PE
  • Hats, bandanas, visors, or hoods worn inside the school building
  • Any clothing that exposes undergarments or (see through shirts, baggy pants, etc.)
  • Fashion Rips, tears or holes in any clothing
  • Clothing that exposes the midriff

To ensure effective and equitable enforcement of this dress code, school staff and administration shall not be biased towards any group based on sex, gender identity, gender expression, sexual orientation, ethnicity, religion, household income, or body type/size. Nor shall any student be biased towards any of the above groups and will be held to the expectations set forth in the student code of conduct.
 
Students must wear a cloth face mask at all times!

Any determination regarding compliance with this dress code shall be made by the principal or his/her designee at his/her discretion.

The LSC will consider amending the dress code if evidence, collected during the school year, demonstrates that it is significantly contributing to disciplinary problems at the school.

Approved by the Hitch Local School Council on Tuesday, June 18th , 2019

Spanish:
El código de vestimenta de Hitch está escrito en una manera que no reforzarse los estereotipos. Queremos animar individualidad y el auto expresión. También estamos en un escenario educacional que mantiene ciertos parámetros para que los estudiantes pueden venir a la escuela preparados a aprender.

Todos los estudiantes y personal deben entender que estan responsables de gestionar sus propios “distracciones” sin regular el auto expresión y la ropa de estudiantes individuales.

Los siguientes artículos están permitidos:
-Cualquier pantalones
-Vestidos, pantalones cortos, y faldas (generalmente considerado no más corto que 2” por encima de la rodilla)
  • Solo desde el 15 de abril hasta el 31 de octubre, no permite piernas desnudas entre el 1 de noviembre y el 14 de abril (Policia de CPS)
  • Vestidos, pantalones cortos o faldas pueden ser llevados con leggings todo el ano
-Cualquier camisa o blusa si tiene mangas (largas o cortas) y cubre el torso
-Sudaderas o suéteres de cualquier color que está de acuerdo con las reglas de abajo
-Cualquier accesorio o ropa que está puesta por el crecimiento religioso
-Todavia animamos el Hitchwear

Los siguientes artículos no están permitidos:
-Cualquier ropa que tiene lenguaje o diseños sugestivo, abusivo o inapropiado
-No zapatos abiertos, pantuflas o “flip flops”- es un asunto de la seguridad cuando corren en el terreno escolar o participan en educacion fisica
-No gorras, panuelos, viseras o capuchas dentro del edificio escolar
-Cualquier ropa que muestra la ropa interior (camisetas translúcidas o pantalones holgados, etc)
-Rasgones o huecos de la moda en cualquier ropa
- No torso expuesto

Para asegurar ejecucion efectivo y equitativo de este código de vestimenta, el personal y administración no será parcial a cualquier grupo basado en sexo, identidad de género, orientación sexual, etnicidad, religión, ingreso familiar, o tamaño/tipo de cuerpo. Tampoco los estudiantes no serán parcial a los grupos de arriba y serán debidos a las expectaciones escritos en el código de comportamiento de estudiantes.
 
Estudiantes deben llevar una cubierta facial en todo momento.
 
Cualquier determinación con el respeto al cumplimiento de este código de vestimenta será hecho por el director o su designado usando su discreción.

El grupo de LSC considerara cambios al código de vestimenta si evidencia, colectado durante el año escolar, demuestra que es contribuyendo a problemas disciplinares en la escuela.

Aprobado por el Local School Council de Hitch el martes, 18 de junio de 2019.
 

Inclement Weather:

Hitch will have outdoor drop off and recess if the temperature is above 20 degrees and there is no inclement weather.  If the temperature falls below 20 degrees or if there is inclement weather, Hitch will have indoor drop off and indoor recess.  

Inclement weather drop off is in the auditorium for grades PreK-5 and designated hallway areas for grades 6-8.
 

Lice Management:

We understand that Head lice infestations may cause high levels of anxiety among parents of school-aged children as well as school staff.  Head lice are not a health hazard or a sign of poor hygiene and, in contrast to body lice, are not responsible for the spread of disease.

When a child is suspected of having lice, Hitch school follows the lice management procedures from the CPS Nurse Handbook.  The procedures are as follows:

1.  The student is examined by lice by the principal and his/her designee (typically but not always the school nurse).

2.  In certain instances, it may be necesarry to examine an entire class or group of students.

3.  If lice are found, the school will notify the child's parent/guardian.  The child will be excluded from school until 24 hours after treatment.  Parents can refence the "How to Treat Lice Letter" for treatment guidance.  If a parent needs financial assitance providing treatment, they can contact the main office.

4.  The child may return to school 24 hours after treament, permitting they stop by the main office for a head lice check.  During the check, the parent/guardiance must provide proof of treatment for lice (e.g. recepit of treatment or photo).  If the check is clear, the child may return to class.

How to Treat Lice CPS Letter
 
 

Lost and Found:

Missing items are placed in our Lost and Found.  The Lost and Found cabinet is located in the hallway outside the auditorium.  Items will remain in the Lost and Found for three weeks.  After three weeks, uncollected items are donated to local charities.
 

Medical Compliance:

Make sure that your child is healthy and ready to learn by the start of the school year!  Proof of required immunizations, physical exams and vision exams are due October 15th of each year.  Students that have not met CPS minimum medical compliance criteria by Oct. 15 will receive a school prohibition letter and may be prohibited from school until minimum medical compliance are met.

Medical Compliance Resources:
 CPS Health Requirements [EnglishSpanishPolish]
 State of Illinois Child Health Examination Form [English Spanish]
 State of Illinois Proof of Dental Examination Form
 State of Illinois Vision Examination Form
 Early Childhood Requirements [EnglishSpanish]
 

Roster Requests:

Hitch school appreciates when parents advocate for their child's education; however, there are many factors that must be considered when administrators assign students to homerooms.  Thus, Hitch school cannot guarantee any roster requests.

Roster requests may be considered if they are submitted to the Principal in hard copy prior to May 15th prior to the school year ending.  There is no official form to submit.  All that's needed is a hard copy letter with the student's name, family name and the specific request submitted to the Principal. 
 
 

Student Personal Property:

The school is not responsible for lost, damaged, or stolen property brought to school or a school activity.  Students are advised not to bring valuables to school.  Writing/engraving the student's name on the items, including outwear, is recommended.
 
 

Hitch Elementary Water Bottle Policy

At Hitch, we will allow students to have water in the classrooms with the following considerations:
  • Water bottles must be transparent with no color tints.
  • The container must contain water and water only. No juice, soda, addables, or energy drinks.
  • The container must have a closable lid; this will be a screw on lid or a push top.
  • The water may only be consumed in the first five minutes of class, the last five minutes of class, or at the discretion of the teacher for the remaining time not mentioned.
  • The student will be responsible to fill the bottle between classes. A student may not leave class to fill a bottle.
  • Classroom rules regarding the use of the restroom will be in effect. Students need to take care of restroom needs before class starts and one must be responsible for the amount of water that is taken in during classroom time.
  • Bottles are not to be in close proximity to any technology (computers, overheads, document cameras, smart writes, or projectors). Water will not be allowed in any computer class or computer lab, as well as the library.
  • Water bottles are not to be played with on school grounds. This includes throwing the bottle or pouring the contents of the bottle onto another student or teacher.
Any failure to follow the policy will result in the student losing the privilege of having water in the classrooms.